Facilities/General Duties Clerk

FACILITIES/GENERAL DUTIES CLERK

Koskie Minsky is a dynamic mid-sized law firm located in the heart of downtown Toronto.  We have established a unique position and reputation in the Canadian legal community, with recognition of our expertise in the areas of trade union labour law, employment law, public and private pensions & benefits, plaintiff-side class actions, commercial, civil and employment litigation and professional liability defence.

We are currently seeking a Facilities/General Duties Clerk to join our Facilities Department. The right candidate will be someone who is responsible, adaptable and able to work well within a team.

Responsibilities:

Reporting to the Facilities Department Supervisor, this position will be responsible for performing the following:

• Fulfilling all mailroom and facilities services requests, including but not limited to handling courier shipments, registered mailings, regular mailings with Canada Post and internal mail;
• Assisting with file openings and conflict checks (administrative procedures);
• Setting up meeting rooms, restocking coffee stations and supplies in the kitchens, maintaining cleanliness of kitchens, reception areas and other common areas throughout the premises;
• Transporting and restocking paper for printers/photocopiers; and
• Accepting other office-related duties as assigned.
• This position is very active and requires the following actions: sitting, standing, walking, bending, kneeling and stooping. There is a need to lift and/or move items weighing up to 50 pounds (i.e. stacks of paper, banker boxes, light furniture, etc.)

Qualifications

• 1 to 3 years of related experience in a high-volume office or similar environment, preferably working with on-line courier shipping systems, postage meters, printers/copiers and binding equipment.
• Demonstrated track record of reliability and dependability.
• Superior interpersonal skills and the ability to relate to firm members’ needs and communicate appropriately.
• Strong communication skills, both oral and written. Ability to convey information in-person and via email.
• Excellent attention to detail, highly organized and able to handle a variety of tasks and priorities with a strong sense of completing tasks in a timely manner.
• Familiarity with Microsoft Office Suite – Outlook, Word and Excel.

Koskie Minsky is committed to and embraces a culture of diversity and inclusion. We encourage members of all equity seeking groups to apply.

We offer a market-competitive salary and benefits package.

We thank all candidates for their interest, but only those applicants selected for an interview will be contacted.